After reading through the previous blogs, I kept mentioning what a huge job I had at the school. I felt there was no one who could take over at a moment’s notice, which is why I resisted leaving even after my lung biopsy. The resident wanted me to leave but I told him I was functioning and wanted to stay. How very foolish of me. I often wonder if I did permanent damage to myself being in the portable from January to August 2005.
Some things still haunt me.
I look back on this and wonder how I did it all. It was a huge job. In the end, they broke up the position and stopped a lot of the performances and community outreach. Sad. It was such an amazing program. I hear that the head of the school wondered how I did it by myself after I left as others have refused to do it all. I guess I made it look easy but in fact, I was working my brains out.
So here, dear readers, is my Job Description for 2003-2004, which was pretty much the same for the 2004-2005 school year except for what I taught. It will give you a sense of the “largeness” of the job and will explain the minimum of 60 hours a week I put into the school since 2000. I have changed some things in order to keep it anonymous. *** replaces the names of the advanced music program and the name of the school.
Due to the constraints of the blog, the format of the document is reduced to its simplest form. Please excuse the minor problems.
Job Description
Acting Music Coordinator
It is essential that the Acting Music Coordinator have a broad overarching understanding of the educational philosophy of the *** School that is systemically foundational to the development of each student.
The key pillars of principles that must be at the forefront of any discussion of the Acting Music Coordinator’s responsibilities are: Integration and oversight of the diverse elements that constitute the Music Program at ***, Community Outreach/Service Learning, Social and Emotional Understanding, Lifelong Learning.
The main areas of responsibility for the Acting Music Coordinator is accountable include: curriculum design, faculty, performance programs, teaching, parent and alumni relations, financial and fundraising, and ***(Program for top instrumental students), instrumental and competition coordinator.
CURRICULUM DESIGN
· Integrate and oversee the curriculum of the General Music and Choral Programs
· Integrate and emphasize the overarching goals of the General Music Program
Enjoyment, satisfaction and love of music-lifelong learners
Participation in music
Sensitivity of musical sounds and styles
Emphasis on the relationship between music and other curricular areas
Social and Emotional awareness of the relationship between music and life
Musical skills are built upon a gradually enlarging spiral of activities and experiences
· Solo Review
Create schedule for the performance of every instrumental student at *** to be heard by the entire Music Faculty
Oversee the Solo Review process to assess effectiveness of the music teachers and the progress of the students
Ensure that the process addresses the Social and Emotional Understanding issues that arise from this format
· Mini Concerts
Hire musicians from a wide variety of genres to perform for all school events
Hire musicians to integrate music with a level’s thematic unit
Identify parents and other community members through community outreach who are able to present appropriate mini-concerts i.e. Indian music presentation, translation and explanation of Auld Lang Syne, bagpipe demonstration
· Master Classes
Through community outreach, interview and hire local and world-renowned musicians
Liaison between visiting artists and music faculty
Coordinate event to present to the *** community
Ensure that the children are secure and supported in this format
FACULTY
· Hire instrumental, classroom and choral teachers who support *** educational philosophies including lifelong learning and who support the social and emotional needs of the students
· Integrate and oversee the curriculum of the General Music and Choral Programs
· Oversee the integration of the overarching goals of the Music Program
· Mentor the Music Specialists
Oversee continuity of the Music Program
Ensure music basics and theory taught to all levels
Discuss and approve choral music
Oversee the integration of the general music classes with the choral program
Identify songs and listening activities, which integrate each grade level’s thematic unit
Ensure that the students are supported socially and emotionally in choir and general music classes, i.e. to be able to express opinions openly, safe environment to experiment with ideas and voices, questions are answered
Ensure that community outreach continues to bring the *** program to a broader audience and supports the larger community
· Integrate, coordinate and educate the Instrumental Music Faculty
Ensure continuity of the Instrumental Music Program
Educate Music Faculty about the school and the Music Program’s philosophies
Integrate music performed at one venue to another venue, i.e. performance at Student Recital repeated at Assembly, performance in Lunchtime concerts, played in general music class
Integrate and coordinate the music faculty with applicable Student Study Teams
Serve as liaison between Music Faculty, faculty/advisors and parents
Direct Music Faculty Meetings at least three times per year
Oversee the process of student evaluations
Oversee and maintain Music Studio schedules
On-going adjustments to facilitate the changing needs of the students
Create and maintain database of the music lessons for *** administration and faculty
PERFORMANCE PROGRAMS
· Performances – Each may include community outreach events, integration with other programs, coordination of performers, space, rehearsals, applicable instrumental teachers, *** faculty, Music Specialists, and/or Tech Crew
Tea on the Green
Halloween Parade
Grandparent’s Day Concert
Lunchtime Concerts – 15 per year
Winter Program
Holiday Sing Along
*** Competition Winners Concert
Instrumental Week – 4 concerts
Choral Night
Music Fund Raiser Concert
Student Recitals – 8 per year
Sing/Assembly – 36 per year
Solo Review
· Community Outreach and Service Learning
Arrange and organize instrumental and choral field trips, which may include service- learning opportunities
*** Avenue Open House – Instrumental Students and Junior Chamber Singers
*** – 6th grade choir
Senior Center and retirement homes – choir field trips
*** Hospice – volunteer choir
*** Country Club – Junior Chamber Singers
***, INSTRUMENTAL AND COMPETITION COORDINATOR
*** Program Coordinator
Organize and oversee the fall and spring auditions with strong understanding of possible Social and Emotional implications
Create tuition agreements with Business Office
Create and mail acceptance forms to scholars’ families
Accept students into the program with emphasis on a long-term commitment
Create and maintain parent volunteer schedule
Attend parent/teacher conferences of each *** Scholar twice per year
Counsel individual students with their progress throughout the program
Create performance opportunities through integration and community outreach
Choose and supervise *** parent chairpersons with Fundraiser Concert
Order and present awards for the end of year ceremony
Coordinate three *** Luncheons per year for the Scholars
· Tech Crew
Assemble, organize and teach
Oversee a rotation, which includes a mentoring between new and returning members
Integrate into the *** community by providing staffing for school wide events, i.e. Parent Association community events, individual instrumental studio recitals, Book Faire speakers, Alumni speakers, Music Program events
*** Competition
Community Outreach is the basis of this program as it brings *** Music Program to a larger community
Design *** Competition database for the mailings of the application
Create Application
Hire judges
Create and maintain all data received by the competitors and music teachers
Run the competition
Coordinate the responses to all participants with judges’ notes and certificates
Coordinate parent volunteers
Social and Emotional precepts are successfully included into the competition
Integrates the Winners with the*** community through the Winner’s Concert
· Admissions
Assess the proficiency levels of potential incoming students in a very supportive and positive manner
TEACHING
Exploring Jazz class in music block with 7/8 graders first semester and 7th grade the second semester
Academy (2 hours on Fridays) featuring a musical review of Broadway Showtunes culminating in an assembly performance
Instrumental students for holiday music on ***Avenue as community outreach
Lunchtime musical theatre workshop
Lunchtime Concerts
Directly teach performance skills and expectations of an audience
Tie individual pieces of music or instrument to the larger musical context
Speech class for the 7 and 8 graders
Opera a la Carte
Select students with an understanding of the Social and Emotional implications
Arrange rehearsal schedule
Run10-15 rehearsals to teach lines and blocking
Serve as liaison between the school and the opera company
Integrate the upcoming performance into the general music class by presenting the synopsis of the opera to PreK-8 grade students
How to run the lighting and sound equipment for the Tech Crew
Substitute teach for the Music Specialists and the large ensembles
Assist the Music Specialists with choirs
Sing/Assembly
Choose instrumental soloist and group music each week
PARENT, ALUMNI AND COMMUNITY RELATIONS
· Educate parents about the *** Music Program via phone, e-mail and articles in the School newspaper
· Guide the parents through the process of beginning and maintaining music lessons
· School Newspaper
Keep the *** community apprised of the Music Program events and enrichment opportunities
Parent education – articles about enrichment opportunities, ***philosophy and music program
· Create and maintain professional relationships with the area’s elementary, secondary and university communities and music program heads, Boards of Directors, classroom music teachers and instrumental teachers.
· Alumni Relations
Maintain contact with former *** students
Offer continued performance opportunities within the *** school events, i.e. assembly, evening Student Recitals, Music Department Fundraiser concert, 35th Anniversary concert, 25th Anniversary concert
FINANCIAL AND FUNDRAISING
Financial Administration
Contracts – create, develop and send to instrumental teachers
Oversee budgets
Approve purchases of classroom instruments, choral and recorded music
Negotiate ***salaries and fees
Coordinate with the Business Office the monthly paychecks for the ***teachers and choir piano accompanists
Identify families who are willing to underwrite mini-concerts
Oversee the music department fundraiser, which includes the funding of all school mini-concerts, classroom instruments, choral music